Allen College

EBP/QI and Research Projects at UnityPoint Health - Allen Hospital

If you will be doing research or EBP/QI projects at Allen Hospital or any of its affiliated settings, you need to be aware of the following information in order to ensure cooperation and approval from the project setting.

Obtaining Documentation of Cooperation

Send an email to AMH_CompliancePrivacy@unitypoint.org. Tori Stafford is the Allen Hospital Compliance and Privacy and Information Security Office (Privacy Office). Before sending this email, students must have project approval from their faculty advisor.

  • The subject line of the email should be "EBPQI/Research Project Approval." Select EBPQI or Research as appropriate.
  • The body of the email will be comprised of text documenting cooperation with the projector will need to be approved by a hospital vice president. This text will include the PI's name, name of the project, a brief description of the project, including any data access and data use requirements, and an affirmation of approval of the project by the signee.
  • Attach the completed ACIRB EBPQI or research review application along with other relevant forms to the email. For student projects, all attached forms must have been approved by the student's advisor.
  • The Privacy Officer will review the project information for any HIPAA and /or privacy concerns.
  • After the Privacy Officer's review, if there are no concerns, the documentation of cooperation content will be sent to the appropriate vice president for review. If approved, the vice president will sign the letter. The Privacy Officer will send the signed letter of cooperation to ACIRB@allencollege.edu.

Obtaining Approval for Project-Related Forms and Educational Materials

Any forms and/or educational materials that will be used by patients, even if only for the project pilot period, will need to be approved for use and appropriate branding by the Allen Hospital Marketing Manager. Materials needing such approval should be submitted separately Carson.Tigges@UnityPoint.org for review and approval. Note that appropriate branding and the expected budget for the items will be considered in this approval process, so this information should be included in the request.

Finally, it should be noted that the approval for branding and use of forms/materials is a separate process and may take some time to complete, so investigators should plan for this approval process in their project proposal timeline.

For student projects, any forms and/or educational materials that will be used during the project will be considered temporary and will not require approval through the usual UnityPoint Health Forms Committee process. The forms will be scanned and kept in the electronic medical record in a location identified by the Privacy Officer. In the event that a decision is made to permanently adopt a practice change started with a student project, department personnel will be responsible for getting materials approved for permanent use.