Allen College

Timeline for Reviews | ACIRB

Due to the number of protocols reviewed by the ACIRB, principal investigators (PIs) are advised to submit their applications well in advance of the proposed start date or the continuing review date of the project. Although a review often takes less time than shown in the table below, it's wise to allow for the longer time frame, especially during peak periods such as the beginning of fall and spring semesters.

PIs will be notified of the level of review and completeness of the application within seven days of submission. For projects requiring full review, PIs will be notified of project status (e.g., approved, modifications required, disapproved, tabled, etc.) within seven business days after the ACIRB meeting.

 Type of Review Estimated Time to Allows for Review and Final Decision
New Project (Full Review) 3-6 Weeks
New Project (Exempt or Expedited Review) 2-4 Weeks
Modification 2-4 Weeks
Continuing Review 2-4 Weeks

To eliminate the possibility of a protocol backlog due to handling rush requests, the ACIRB is not able to assist investigators with "rush" reviews (e.g. investigators insisting that a review needs to be complete by a specified day/time not consistent with the timeline above). All incoming proposals are reviewed in the order they are received.

All proposals undergo a pre-review process to ensure that all materials and information needed for review are included and to determine the review level of the project (i.e., exempt, expedited, or full board review).

The ACIRB full committee meets once a month during the academic year to review proposals. A current meeting schedule along with due dates for submission can be found on the ACIRB Meeting Schedule webpage. Materials to be reviewed at a full committee meeting must be submitted two full weeks (fourteen calendar days) in advance of the meeting to allow time for pre-review and distribution to ACIRB members and adequate time for review prior to the meeting. Following pre-review, proposals will be scheduled for review on the next available meeting agenda. However, not all submissions are reviewed by the full committee; many can be reviewed through exempt or expedited processes.

Timeline Example:

  1. An ACIRB meeting is scheduled on March 1. 
  2. All materials must be submitted no later than February 15. 
  3. Within seven business days after the submission, the PI will be notified of the level of review and if any additional documentation will be needed. 
  4. If it is determined that a full review is needed, the project will be placed on the agenda for the March 1 meeting. 
  5. If it is determined that the project is exempt or expedited, the project will be distributed to ACIRB members for review and completed in the timeframe previously described.