COVID-19 CARES Act Funding
While the Department of Education develops a process for institutions to directly provide the required reporting data, it has in the meantime called for institutions to make easily accessible to the public — via the institution's website — the following items: Updated August 18, 2020
1. An acknowledgement that the institution signed and returned the certification and agreement form and that the institution has used or intends to use the funds to provide the mandated amount of at least 50% of the Higher Education Emergency Relief Funds (HEERF) grants to students.
2. The total amount of funds that the institution will receive or has received under the HEERF student portion.
3. Of those funds, the total amount that has been distributed to students as of the date of reporting (i.e. the first 30-day deadline, and then every 45 days thereafter).
4. The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965, as amended (HEA), and therefore eligible to receive an emergency financial aid grant.
5. The total number of students who have received an emergency financial aid grant.
6. How the institution determined which students did or will receive emergency financial aid grants and how much funding they did or will receive.
All students who were deemed eligible were sent the Coronavirus Aid, Relief, and Economic Security (CARES) Act Emergency Funds form on May 11, 2020 with instructions to complete and return prior to the deadline of May 25, 2020. Those students who completed and returned the application form by the deadline indicating that they had an expense directly relating to the disruption of campus operations due to coronavirus were awarded funds. The total funding was split equally among the 195 students.
7. Any instructions, directions, or guidance provided by the institution to students concerning the emergency financial aid grants.
Allen College directed students to complete the Coronavirus Aid, Relief, and Economic Security (CARES) Act Emergency Funds form and return to the Student Financial Services Office by Monday, May 25, 2020. Students received two emails reminding them of the deadline along with text messages. Students’ forms were reviewed as they came in to determine if the listed expenses were directly related to the disruption of campus operations due to coronavirus. Some students were asked follow-up questions for clarification. Students who completed a form that did not have a Free Application for Student Financial Aid (FAFSA) on file were asked to complete a 2019-20 FAFSA before eligibility could be determined; however, the Department of Education changed that requirement on Thursday May 21, 2020, and students were notified they know longer had to complete a FAFSA in order to receive funds.